Recruitment and Transfer Unit

• Oversee the recruitment process for all staff members, ensuring all appointment documentation is complete and in accordance with regulations.
• Issue appointment decisions for all staff members.
• Assign employees to the ERP system according to the approved organizational structure.
• Issue internal transfer decisions within the organization upon receiving approval from the authorized personnel.
• Issue external transfer decisions after obtaining approval from the authorized personnel.
• Manage changes in employees’ work locations and departments.
• Administer the Hyperion system for handling transfers, including job reclassification, promotions, and transferring employees by their job numbers to the relevant departments.
• Issue lending and delegation decisions, both internally and externally, and ensure proper assignment in the ERP system.
• Process the termination of lending and delegation agreements, issue relevant decisions, and prepare employees for re-assignment through the ERP system.

Promotion and Documentation Unit

• Managing the employee promotion process across various job categories through electronic systems.
• Issuing promotion decisions via the ERP system.
• Ensuring alignment between administrative structures and reserved job numbers for promotions, and verifying them through the electronic system, as well as the Masar system, managed by the Ministry of Human Resources.
• Informing the relevant authorities about of their employees' promotion through available communication channels.
• Documenting promotion decisions for all job categories on the Masar platform.
• Recording all HR processes that require documentation on the Masar platform.
• Documenting the qualifications of all employees across different job categories, along with any updates, on the Masar platform.
• Recording all types of retirement and resignation processes on the Masar platform.
• Documenting employee transfers to other departments on the Masar platform.
• Recording exceptional leave requests on the Masar platform.

Leave Unit

• Issuing leaves decisions of all types for employees across all job categories.
• Verifying the leave balances for employees in different job categories.
• Issuing decisions for exceptional leaves upon approval from the authorized authority and notifying the Promotion and Documentation Unit with a copy for documentation on the Masar platform.
• Tracking leave records for employees transferred to other departments and preparing the relevant forms through the ERP system.
• Recording and issuing sick leave decisions for employees in accordance with the system.
• Issuing decisions to deduct from the leave balance for absent employees, following approval from the authorized authority.

Contracted Employees Affairs Unit

• Preparing job offers and contracts for contracted faculty members and similar personnel, and completing the contracting procedures in accordance with established regulations.
• Assigning contracted employees in the ERP system based on the approved administrative structures.
• Verifying the eligibility for payment of expenses for contracted employees in accordance with university policies, and preparing related decisions in the ERP system.
• Preparing decisions for contract termination or resignation for contracted employees, based on the directives of the authorized authority, in line with organizational needs.
• Issuing residence permits and the necessary visas for contracted employees, following approval from the authorized authority.
• Coordinating with relevant government departments and completing the necessary procedures for contracted employees in compliance with the regulations.
• Issuing academic promotion decisions for contracted employees, following approval from the authorized authority, within the ERP system.
• Managing all aspects related to contracted employees within the ERP system.
• Recording the start of service for contracted employees in the ERP system.
• Issuing leave decisions for contracted employees.
• Issuing transfer decisions for contracted employees between departments.
• Documenting and finalizing contracts through the Masar platform.
• Endorsing contracts via the Masar platform.

Files and Records Unit

• Storing all decisions issued for employees across various job categories in their personnel files (paper format).
• Storing all decisions issued for employees across various job categories in their electronic personnel files.
• Preparing letters to confirm the contents of the personnel file for employees transferred to other departments.
• Receiving and organizing the personnel files of employees transferred to the department, both electronically and in paper format.
• Documenting all employment-related events and incidents in the employee's file.
• Providing relevant administrative departments with copies of employees' employment records upon request.